3D virtual tours are one of the most effective ways to showcase your venue online, boost engagement, and increase conversions. Here’s how you can make the most of your bespoke HeadBox 3D Studio tours:
1. Embed Your Tour on Your Website
📈 Why it matters:
Venues with 3D photography see 48% more digital engagement than competitors without it.
A UK hotel chain saw a 300% increase in dwell time and a 71% increase in page views after adding 3D models to their site.
Another found that users who viewed a HeadBox 3D tour were:
125% more likely to send an enquiry
400% more likely to request a meeting
🛠 How to do it:
Simply copy and paste the embed code found on your tour in your HeadBox account.
You can embed the full tour or individual scenes that highlight specific rooms or layouts.
The embed code simply needs to be added to your website as HTML where you’d like the tour to appear. It’s desktop, tablet and mobile responsive. We recommend sharing the code with your marketing or IT team so they can get it set up. As always, let us know if you have any questions.
2. Add the Tour to Your Email Signature
📬 Every email is an opportunity. By adding a link to your tour in your email signature, you:
Reach every recipient with an engaging visual of your venue
Provide instant access to explore your space in detail
Make it easy for recipients to get excited before they even reply
💡 Tip: Use this line in your email signature:
“Take a virtual guided tour of our venue >>” followed by the link.
3. Include the Tour in Venue Booking Proposals
📄 Whether you’re sending a quote, floor plan or proposal, add a 3D guided tour:
Gives clients instant access to explore the space
Speeds up the decision-making process
Helps visualise event layout, flow, and logistics
💡 Tip: Link directly to the relevant part of the tour if the proposal is for a specific space.
4. Use Tours in Site Visit Follow-Ups
👣 After an in-person site visit, send a follow-up email with a link to the 3D tour. This:
Reinforces key features and layout discussed during the visit
Helps stakeholders who couldn’t attend see the space virtually
Keeps your venue top-of-mind while they’re comparing options
💡 Tip: Reference moments from their visit in your script and suggest they “walk through again” online.
5. Share on Social Media
📣 Get the word out and show off your space:
Post the tour link or teaser videos on LinkedIn, Instagram, and Facebook
Highlight new refurbishments, room set-ups or event styles
Tag clients (with permission) and use event hashtags to boost reach
💡 Tip: On LinkedIn, include a short caption such as:
"Planning an event? Step inside our space from wherever you are 👇"
6. Other Creative Ways to Use Your Tour
QR codes on brochures, flyers or signage at trade shows or in-venue
In your digital ads to drive clicks and engagement
Internal sales training so your team can better understand and sell the space
📍 Need help?
We’re here to make it easy! If you need assistance embedding or sharing your tour, just get in touch.
By integrating your HeadBox 3D Studio tours into your marketing, sales, and daily communications, you’ll create an engaging, immersive experience that turns more leads into bookings.